FAQ

Definitions:

“Adult” – an individual 18 years of age or older

“Pass” – convention badge or wristband

“Weekend membership” – pass that allows access to convention for all three days

“Valid Picture I.D.” – non-expired Passport, Military I.D., State I.D., Student I.D.

Badges, Wristbands And Identification:

Registrants will pick up their convention badge or wristband upon arrival at the convention spaces (there are no passes mailed). Convention badges and wristbands must be visible at all times on your person. Individuals without a pass will not be granted access to convention space or any other function rooms in the areas in which convention operations are occurring. A member of the convention staff who does not see your pass visible upon your person may ask you to make certain it is visible, or ask you to leave the convention space.

Some of the programing at Tulkon is 18 and older content. You will be required to show identification before entering. NO EXCEPTIONS.

Where And When To Pick Up Passes:

Tulkon Registration Area

What Is Required To Pick Up Passes:

Attendees will need to bring either a valid picture I.D. or copies of both registration confirmation and payment confirmation.

Attendees under the age of 16 may use a student ID.

Note: Details on obtaining an Oklahoma I.D. can be found here. Generally, the turnaround is same day.

Who Can Pick Up A Pass:

Badges will not be personalized prior to pick-up. This means that whoever is listed as point of contact on the registration form will be able to pick up all ordered badges at one time. Please use the contact form if the point of contact needs to be changed. Please note that during convention hours, response time is slow. Please try to request these changes at least 24-48 hours prior to the start of the convention.

1. If I decide attend another day or the rest of the weekend after purchasing a Day Pass.

No. If you have purchased a Day Pass and wish to attend another day or 2 more days, then take your day pass to the registration desk and they will upgrade you to a weekend pass for the difference in cost.

Q: I purchased a membership to Tulkon but can no longer attend. What are my options?

You can transfer your pass prior to March 1st, of the convention year.  You can request a transfer by contacting us at registration@tulkon.com.

Guests who violate these rules may be removed from the property at the convention’s discretion.

– Photography is generally allowed, however, permission to take a subject’s photo must be given before the photo is taken or retroactively received after the photo is taken. If you do not receive consent for the photo, the photo must be deleted.

– Photographers are allowed to take photos in the public space using HAND-HELD equipment only. Equipment cannot extend greater than a 15-inch radius around or above the photographer or subject.

– No free-standing equipment is allowed.

– Photographers and/or equipment cannot block any public area or impede the safe traffic flow of others (entrances, exits, hallways, etc.).

– Absolutely no setup of lighting with light stands, ladders, backdrops, large props/signs on the floor, running cords/wires across the floor, etc. will be allowed in public space areas.

– Photographers and their subjects must also respect the hotels and event spaces environment by not being disruptive or doing anything unsafe (i.e. standing on furniture, climbing into the fountains, hanging items from a light pole, etc.).

Photographs, Video, Media and Promotional Material Policy:

– Participants in Tulkon are granting their permission to be photographed or recorded by authorized staff photographers. By purchasing your registration, you inherently grant permission to use such images or footage for archival or promotional purposes.

– Tulkon reserves the right to utilize any media recorded at Tulkon including photography and video.

Panels and Events:

– Due to contractual obligations, some of our guests, panelist and content providers do not allow any photography, video or media taken of their events. If you are asked to put recording devices away (including your phone) please comply.

– No Video or Audio Recording of Movie and TV Panels

– No video or audio recording is allowed of the footage on the screens during movie and television panels or within the viewing rooms at Tulkon.

Tulkon does not tolerate harassment of any type at any of its events. Harassment can take many forms. It may be, but is not limited to, words, signs, offensive jokes, cartoons, pictures, posters, e-mail jokes or statements, pranks, intimidation, physical assaults or contact, or violence.

First Aid

– No Pharmaceuticals are available onsite.

– No Pharmaceuticals will be given to Attendees or Staff

– Staff may provide basic first aid.

– In case of Emergency, contact Emergency Medical Services (911) or a member of the Tulkon staff can contact them on your behalf.

– All financial responsibility for charges incurred by outside Medical Services or Emergency Services are the responsibility of the recipient of Medical Services.

Props Policy

Live steel is defined as swords, knives, or other objects made of metal, which can take

Live steel is defined as swords, knives, or other objects made of metal, which can take an edge. Dull metal weapons are considered live steel, and therefore are not permitted. Enforcement of these rules is enacted with ZERO tolerance.

DEFINITIONS

A WEAPON is defined as follows:

“Illegal Knife” means a:

• knife with a blade over 4 ½ inches.
• hand instrument designed to cut, stab or by being throw

“Club” means an instrument that is specifically designed, made, or adapted for the purpose of inflicting serious bodily injury or death by striking a person with the instrument. Includes, but is not limited to:

• blackjack
• nightstick
• mace
• tomahawk
• bat (wooden or metal)

“Live steel” is defined as swords, knives, or other objects made of metal, which can take an edge. Dull metal weapons are considered live steel, and therefore are not permitted.

DEALERS

• Dealers will sell any defined weapon to persons of at least 18 years of age. Any dealer selling to minors will be removed from the convention and proper authorities may be notified.
• All Dealers must box, wrap, or peace tie any weapon sold. Weapons are to be held by dealer until the customer is able to remove the weapon from the convention space.
• The sale of firearms, Airsoft, and any other weapon is strictly prohibited.

CONVENTION ATTENDEES

• Props brought to the con should be fake and part of your costume (no live steel or guns). Items that could be used as actual weapons, such as large wooden swords or sticks, will need to be peace-bond upon entry. By bringing these items you agree to handle them in a safe and responsible manner. By federal law, any props that appear to be real firearms (plastic guns and the like) need to have government safety orange visibly displayed on the tip of the barrel.
• Clubs (including bats) that are wooden or metal are not allowed in the convention center.
• All prop firearms must be permanently disabled. This includes Nerf Guns, plastic guns, and Air Soft.
• Wooden swords are allowed as long as they have gone through the safety check and are handled responsibly.
• All Oklahoma laws on purchasing weapons will be followed.
• Drawing of props, horseplay, or careless handling of weapons in public places is not allowed and will result in loss of membership and expulsion from the convention.
• Purchased weapons must be removed from the convention and the hotel’s public spaces .
• All cosplay participants planning to use props onstage must present their props for inspection and demonstrate their intended use for the staff. Any unauthorized props or actions involving props onstage or backstage will result in disqualification and any further actions deemed necessary by Tulkon Staff.
• All persons handling props do so at their own risk.

These rules will be strictly enforced. Any infractions WILL cost you the offending items and may cause expulsion from the convention and the hotel’s public spaces without refund. All decisions made by the staff regarding the Props Policy are final. Please note that the Props Policy is subject to change and may be done so without advance notice.

Animal Policy

• When it is not obvious what service an animal provides, only limited inquiries are allowed. Staff may ask two questions: (1) is the dog a service animal required because of a disability, and (2) what work or task has the dog been trained to perform. Staff cannot ask about the person’s disability, require medical documentation, require a special identification card or training documentation for the dog, or ask that the dog demonstrate its ability to perform the work or task.
• Allergies and fear of dogs are not valid reasons for denying access or refusing service to people using service animals. When a person who is allergic to dog dander and a person who uses a service animal must spend time in the same room or facility, for example, in a school classroom or at a homeless shelter, they both should be accommodated by assigning them, if possible, to different locations within the room or different rooms in the facility.
• A person with a disability cannot be asked to remove his service animal from the premises unless: (1) the dog is out of control and the handler does not take effective action to control it or (2) the dog is not housebroken. When there is a legitimate reason to ask that a service animal be removed, staff must offer the person with the disability the opportunity to obtain goods or services without the animal’s presence.
• Establishments that sell or prepare food must generally allow service animals in public areas even if state or local health codes prohibit animals on the premises.
• People with disabilities who use service animals cannot be isolated from other patrons, treated less favorably than other patrons, or charged fees that are not charged to other patrons without animals. In addition, if a business requires a deposit or fee to be paid by patrons with pets, it must waive the charge for service animals.
• If a business such as a hotel normally charges guests for damage that they cause, a customer with a disability may also be charged for damage caused by himself or his service animal.
• Staff are not required to provide care for or supervision of a service animal.
• A service animal must be under the control of its handler. Under the ADA, service animals must be harnessed, leashed, or tethered, unless the individual’s disability prevents using these devices or these devices interfere with the service animal’s safe, effective performance of tasks. In that case, the individual must maintain control of the animal through voice, signal, or other effective controls.

– Vendors may sell an item that is allowed by Oklahoma law that does not conflict with convention rules and regulations and is relevant to the Tulkon

– Any live-action video that is considered to be ‘XXX’ or displays sexual penetration is illegal in Oklahoma and banned from the convention. This includes special features on DVDs and printed inserts. Anyone found selling these items will be asked to remove them from the premises. Failure to do so will result in loss of convention space for the remainder of Tulkon and the proper authorities may be notified.

– Hentai, Yaoi, and any other media material requiring an age limit of 18 or older cannot be sold within the vendor room, artist bazaar, or anywhere on the premises.

This is a family-oriented convention that welcomes people of all ages and backgrounds.

– Tulkon does not condone or support the sale of pirated or bootleg merchandise.

– Pirated video material, whether it be video, DVD, VCD or any other format is not tolerated.